Choosing the Best Document Sharing Software

The ability to send files to a variety of people at once is a vital business tool. Effective file sharing software permits information to flow quickly, which speeds project completion and reduces mistakes caused by miscommunication. If you’re looking to share documents with clients or employees selecting the right solution is crucial to achieving success. The most effective document sharing software will save you time and money in the long-term, and eliminate the necessity for infrastructure and paper storage.

Email may seem like an effective method of sharing files, but it’s not secure and could lead to lots of information to be lost. Files can get lost in lengthy chains of emails, and often end in trash or spam and cause an interruption in productivity for your team. Additionally, emails can be opened by the wrong person, and sensitive information could be available to other people. Collaboration is made easier and more productive when you utilize a file sharing software that provides central storage and workflow.

Many of the best document sharing software choices include cloud storage, making them accessible anytime, anywhere. It is also important to look for features like multiple formats of files, a customizable user interface, and tracking of versions. These tools let teams observe the evolution of a document, and to revert back to earlier versions when required.

The ability to access a file via mobile device is also important particularly when on the go or away from the office. A few of the top file sharing software solutions offer mobile apps that allow users to edit and view their files from any location. Other helpful features of the best file sharing software include security controls, esignatures, and reporting dashboards. Many of the best options offer demos or free trials to test them before deciding whether to purchase.

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